Consolidated Tribal Health Project
Healthy People. Healthy Families. Healthy Community.

Health Information Management

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Health Information Management

CTHP’s Health Information Management Department is responsible for collecting, retrieving, distributing, storing and protecting patients’ health records. 

HIPAA Privacy Standards are intended to protect the privacy of all individually identifiable health information created or held by covered entities, regardless of whether it is or ever has been in electronic form.

This includes paper records and oral communications.

Covered entities (health plans, providers, clearinghouses) must maintain documentation of their policies and procedures for complying with the standards, and must include a statement of who has access to protected health information, how it is used within the covered entity, and when it would or would not be disclosed to other entities.

Providers must obtain a patient's consent for the disclosure or use of the patient's health information, even for treatment, payment, and health care operations purposes.

Covered entities must make a reasonable effort not to use or disclose more than the minimum amount of information necessary to accomplish the intended purpose of the use or disclosure, except when the information is used for purposes of treatment.

An individual has a right of access to his or her protected health information, to request amending or correcting it, and to receive an accounting of all disclosures.

The privacy standards were published December 28, 2000 and the compliance date was April 14, 2003.

IHS developed and implemented the required HIPAA Privacy Standards policies, forms and training prior to the compliance date.

Excerpted from:


Health Information Privacy & Accountability Act

As required by the Health Information Portability and Accountability Act of 1996 (HIPAA) and California law, Consolidated Tribal Health Project, Inc. may not use or disclose a patient’s individually identifiable health information except as provided in our Notice of Privacy Practices without the patient’s authorization.

Patients can ask the person or entity you want to receive your information to complete the sections detailing the information to be released and the purposes for the disclosure.

Federal law does not protect health information which is disclosed to someone other than another health care provider, health plan or healthcare clearing house. Under California law, all recipients of health care information are prohibited from re-disclosing it except as specifically required or permitted by law.

If you have any questions or concerns about your health information, you may contact the Health Records Supervisor at 707-467-5612.


Electronic Health Records

Consolidated Tribal Health Project, Inc. (CTHP) has converted to Electronic Health Records (EHR). This means that health care providers will be using a computer during your visit to document your patient information, instead of writing the information in a paper chart.

This updates your patient information, and becomes instantly available to all health care providers serving you. Lab and visit results are immediately available. Having information readily available for providers helps to speed up prescription authorization.

If you have any questions or concerns about your medical records, or to request a copy of your medical record, contact:

Consolidated Tribal Health Project, Inc.
P. O. Box 387 / Calpella, CA   95418
Attn: Medical Records

Phone:  707-467-5612
Fax:      707-485-8271


CTHP Patient Publications

CTHP Patient Rights and Responsibilities
CTHP Notice of Privacy Practices (PDF)


Know Your Rights:  Some Resources for Patients

Indian Health Service HIPAA  
Department of Health and Human Services Office of Civil Rights
Privacy Rights Clearinghouse
Department of Health and Human Services Health Privacy Information for Consumers
AAAHC (Accreditation Association for Ambulatory Health Care)